Medical Records Assistant

Position Summary: Assist the Medical Records Specialist with organizing and managing health information data by ensuring its quality, accuracy, accessibility, and security in both paper and electronic systems. Responsibilities/Duties:

  • Review patient records for timeliness, completeness, accuracy, and compliance with regulations
  • Enter relevant client medical information electronically
  • Compile, track and record Medicare, NOPP, and HIPAA documentation
  • Electronically record data for collection, storage, analysis, retrieval, and reporting
  • Maintain daily communication with various facilities, physicians, and healthcare professionals to update patient demographics and maintain diagnosis codes
  • Triage medical records queue
  • Reconcile resident rosters
  • Print end-of-day records for various facilities
  • Assist with monthly printing of client records
  • Electronically maintain, update, and clear queues for medical records
  • Protect patients’ health information for confidentiality, authorized access for treatment, and data security
  • Assist with Script Management
  • Perform other duties as assigned

Required Skills:

  • Strong data entry/computer processing skills
  • Strong oral and written communication skills
  • Office skills such as answering phones typing a minimum of 40/wpm
  • Basic computer skills including email, spreadsheets, internet searches, etc.
  • Ability to communicate via phone, e-fax, and e-mail with various clients regarding personal healthcare information
  • Ability to work independently as well as in a team environment
  • Strong organizational and time-management skills
  • Attention to detail, accuracy, and thoroughness
  • Ability to work in a fast-paced, occasionally stressful environment
  • Ability to maintain confidentiality

NOTE: Background check, pre-employment drug screen and typing test are required.

Desired Skills:

  • Medical terminology, preferred
  • Knowledge in Anatomy and Physiology, a plus
  • Experience in healthcare field, a plus
  • Data entry experience, preferred
  • DocuTrack software, a plus
  • Knowledge of Google Drive, a plus
  • Knowledge of Open Office software, a plus

Education and Experience:

  • One year certificate from college or technical school in a related field; or one to two years related experience and/or training; or equivalent combination of education and experience
  • High School Diploma/GED

Physical Job Requirements:

  • Sitting and/or standing for up to 8 hours
  • Having a range of motion from kneeling, to bending over, to raising arms above head to retrieve stock
  • Lifting and/or carrying up to 40lbs
  • Reading fine and/or small print
  • Working off a computer screen for up to 8 hours a day

Work Status:

  • Full Time
  • Monday-Friday 8:00am-7:00pm


  • Earned Time Off (ETO)
  • Retirement Plan- 401K Plan, Employee Stock Ownership Plan (ESOP)
  • Medical, Dental, Vision


  • Madison, WI


  • 0%-5%

Mallatt’s Pharmacy will develop long term, trusting relationships with our community by providing unique services, fun products, and valuable information to improve the quality of life for each individual.

Mallatt’s Pharmacy is an EEO/AA employer.

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